Email Autoresponder
Send automatic email notifications to form respondents. Customize content, sender, and subject to match your brand.
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How to Set Up Automatic Email Notifications
Add an Autoresponder
After publishing, go to Automate > Auto Responder > Add Autoresponder to set up a custom email notification.
Customize the Email
Use AI to create a personalized subject and body that automatically pulls form data. Add files and choose the right email field.
Connect SMTP & Activate
Link your Gmail or other email via OAuth. Click Save to activate. Formester will now send emails on every form submission.
Why Use Email Autoresponder?
Instant Confirmation
Auto-send receipts for orders, sign-ups, or bookings to build trust and reduce follow-ups.
Lead Nurturing
Deliver pricing, case studies, or next steps automatically to convert leads faster.
Faster Support
Acknowledge inquiries with ticket details, response times, or FAQs to improve customer experience.
Personalized Follow-Ups
Send tailored offers, reminders, or discounts to re-engage leads and boost conversions.
Advanced Options
Attach a Submission Copy
If you want to send respondents a copy of their form submission along with the autoresponse email, follow these steps:
Go to the Advanced section in the autoresponder settings.
Toggle on Send the submitter a copy of their submission.
Once enabled, Formester will attach a detailed copy of their submitted responses to the email.
This feature is useful for confirmations, receipts, or keeping respondents informed about their entries.
Add a Time Delay
Want to delay the autoresponse instead of sending it immediately?
Navigate to the Advanced section and locate the Delay Time option.
Set a delay ranging from a few minutes to several days.
This is perfect for:
Sending reminders after a certain period.
Avoiding immediate follow-ups for better engagement.
Scheduling responses at the right time.
For example, if a respondent fills out a feedback form, you can delay the email by 24 hours to ensure they receive it at an optimal time.
Set Conditional Rules for Autoresponse
Want to trigger emails only when certain conditions are met?
Use the Rules option to define conditions based on the respondent’s input.
The email will only be sent if the responses meet your set criteria.
Examples:
Send a different confirmation email based on the respondent’s selected service.
Only send follow-up emails if the respondent chooses Interested in a demo.
Trigger personalized emails based on survey responses.
By setting up conditions, you can create a more targeted and relevant email experience for your users.
Improve User Experience
White Label
Use your company email address to make the emails look branded and professional.
You also get an option to choose between HTML and text-based emails.
Easy Email Builder
Creating a captivating response has never been simpler. Our easy to use editor enables you to write compelling content.
Add images, links or videos in a matter of a few minutes.
Personalised Response
Notifications can be personalized to include fields from the submissions. It automates email responses and makes users feel special.
Email verification sends an OTP (One-Time Password) to the user, ensuring that only valid emails receive notifications.
Realtime Tracking
Monitor how people are interacting with your auto generated email responses. Analyze useful metrics like open rate and link clicks to get insights into user behavior.
Use this data for effective communication.
Real Life Examples
Event Registrations
Automatically send confirmation emails with event details, tickets, or calendar invites after a user signs up.
E-Commerce Orders
Instantly confirm purchases with order summaries, tracking links, and estimated delivery times.
Lead Generation Forms
Send follow-up emails with case studies, pricing, or consultation booking links to nurture potential customers.
Customer Support Requests
Auto-reply with a ticket number, expected response time, and helpful resources to improve user experience.
Testimonials
FAQs
Yes, you can set up a series of follow-up emails based on user interactions.
You can insert dynamic fields like names, purchase details, or preferences.
Our platform follows best practices to minimize the risk of being marked as spam.
Yes, Formester offers seamless integration with popular email marketing platforms.
Yes, you can send test emails to ensure everything looks great.
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