How to Convert PDFs into Fillable Online Forms? - Formester

April 17, 2025 |

3 min read

by Harish Kumar

Turning a static PDF into a fillable online form helps you collect accurate data faster, without printing or scanning. It saves time for both you and your users.

In this guide, you’ll learn how to easily convert PDF documents into interactive online forms using Formester—no coding or technical skills required.

Whether you're collecting registrations, job applications, or feedback, a fillable online form makes the process smooth and error-free.

Why Convert PDFs into Fillable Forms?

A static PDF document can be tough for users. They often require printing, handwriting, and then uploading or mailing. That leads to errors, missing signatures, and delays. By converting to online fillable forms, you:

Improve user experience: Fill out forms online, quick and simple.
Store responses easily: Keep everything in one place.
Collect e-signatures: Get secure, legal digital signatures.
Reduce errors: Use smart field types like checkboxes and drop down lists.

Step 1: Create a New Form

Log in to your Formester account. Click “Create New Form” and select “Convert PDF to Formester Form”. This option works for both scanned documents and clean PDF files.

Step 2: Upload Your PDF File

Drag and drop your file. Formester’s AI will scan your document and detect input fields like name, email, checkboxes, and more. You can also upload a Word doc if needed.

Step 3: Customize the Fields

You’ll see all the detected fields. Click on each one to change field type (e.g., text, number, dropdown), update labels, or make them required. Want to collect extra info? Just drag and drop new fields.

Step 4: Design Your Form

Make your form match your brand. Change colors, fonts, and layout. Upload your logo, add section titles, or start from scratch using a blank form if you want full control.

Click “Save,” then publish your form. Copy the unique link and share it via email, social media, or embed it directly on your website. You can even set up automated email alerts for new submissions.

Step 6: Turn Form Responses into a Final PDF

Need a completed PDF version after submission? Use the PDF Editor to connect form responses back to the original file:

Toggle on “Connect Form to PDF” in settings
Re-upload the original PDF
Drag each form field into the correct spot

Now every submission generates a filled-in, ready-to-download PDF—perfect for signatures, records, or approvals.

Conclusion

You no longer have to rely on outdated PDFs for collecting information. With Formester, you can transform any document into a smart, shareable, and automated online form.

Start from a PDF, customize with ease, collect accurate data, and even get filled PDF outputs, all in one place. Try Formester today and simplify your entire workflow.