5 Ways to View Responses in Google Forms

November 9, 2023 |
7 min read

You’ve created a Google Form, shared it with participants, and now you are eagerly awaiting their responses. But how exactly do you check these incoming responses on Google Forms?

Managing responses in Google Forms helps you make the most of the data you’ve collected. It assists in understanding the feedback, insights, and information provided by your respondents. So how can you check google form responses?

In this article, we’ll walk you through five simple methods to check the responses you’ve received. These techniques will help you check the responses conveniently and gain valuable insights from your Google Form submissions.

Let’s have a look at 5 ways you can view responses in Google Forms:

1) Summary Tab

The “Summary” tab in Google Forms is a powerful tool for visualising response data. It provides an overview of your responses in a structured and easy-to-understand format.

To create and customise a summary of responses, follow these steps:

  1. Access your Google Form.
  2. Click on the “Responses” tab.
  3. Select the “Summary” option.
  4. Optionally, include different types of charts and graphs to enhance the visual appeal and clarity of your data.

The “Summary” tab offers several benefits. It allows you to quickly grasp the key trends and patterns within your responses. This image makes it easier to understand data by showing important insights quickly.

2) Question Tab

The “Question” tab in Google Forms enables you to access the responses on a question-by-question basis. This method is helpful when you want to check the responses to specific questions in your form in more detail.

To check responses using the “Question” tab, follow these steps:

  1. Access your Google Form.
  2. Click on the “Responses” tab.
  3. Select the “Individual” option.
  4. Choose a specific question from the list.
  5. You’ll see a breakdown of responses related to that particular question, providing insights into how participants answered it.

This method is highly beneficial for in-depth analysis. It helps you focus on each question, so you can see how people are interacting with different parts of your form. This can be invaluable for making targeted improvements or refining your questions to gather more accurate and relevant data.

3) Individual Tab

The “Individual” tab in Google Forms provides a detailed view of each respondent’s feedback. It allows you to review and analyse responses on an individual respondent basis.

To view responses using the “Individual” tab, follow these steps:

  1. Access your Google Form.
  2. Click on the “Responses” tab.
  3. Choose the “Individual” option.
  4. You’ll see a list of individual respondents, each with their respective answers to the questions in your form.

This method is especially useful for understanding the feedback provided by each participant individually. It allows you to assess their specific responses, making it ideal for personalised follow-ups or addressing unique concerns. If you are doing surveys, quizzes, or feedback forms, the "Individual" tab can help you understand each person's perspective better.

4) Google Sheet

Another method to manage and analyse responses in Google Forms is by exporting them to a Google Sheets document. This process allows you to work with the data in a more versatile and detailed way.

To export responses to a Google Sheets document, you can follow these steps:

  1. Access your Google Form.
  2. Click on the “Responses” tab.
  3. In the upper right corner, you’ll find a Google Sheets icon. Click on it to create a linked spreadsheet.
  4. All the responses from your form will be automatically transferred to the Google Sheets document for further analysis and organisation.

By using Google Sheets for your responses, you can analyze data more thoroughly. This includes sorting, filtering, and making custom charts and graphs.

You can collaborate with others on the spreadsheet. This makes it an excellent tool for team analysis and data-driven decision-making. Working together on the spreadsheet allows for better analysis and decision-making as a team. It is a great way to share information and insights with your colleagues.

5) CSV File

You can also export all your form responses as a CSV file for offline analysis. This method allows you to work with your data without an internet connection.

To download all your form responses as a CSV file, follow these steps:

  1. Access your Google Form.
  2. Click on the “Responses” tab.
  3. In the upper right corner, you’ll find a three-dot menu icon. Click on it.
  4. Choose the “Download responses (.csv)” option.
  5. The CSV file will be downloaded to your device, ready for offline analysis using spreadsheet software like Microsoft Excel or Google Sheets.

The use of CSV files offers flexibility and portability in response management. You can store and work with your data offline, making it accessible at any time.

CSV files can be used with many different software and applications. This makes it simple to import your data into other tools for analysis or integration with other systems. This method is helpful for saving data and doing detailed analysis beyond what Google Forms offers.

Illustration of 5 ways to view responses in Google Forms

Choose the best way to view responses on Google Forms

Let's look at all five methods, showing their strengths and best uses. This will help us pick the best way to review the google form responses.

Summary Tab

  • Strengths: Provides a quick visual overview of response data.
  • Use Case: Best for a high-level analysis of overall trends and patterns.

Question Tab

  • Strengths: Allows you to focus on specific questions for in-depth analysis.
  • Use Case: Ideal when you want to understand how respondents are engaging with individual questions.

Individual Tab

  • Strengths: Offers a detailed view of each respondent's feedback.
  • Use Case: Valuable for personalised follow-ups and addressing unique concerns.


  • Strengths: Enables comprehensive data analysis, sorting, filtering, and custom chart creation.
  • Use Case: Perfect for detailed and collaborative analysis with team members.

CSV File

  • Strengths: Provides offline access and compatibility with various software.
  • Use Case: Useful for keeping a local copy of your data or for in-depth analysis beyond what Google Forms offers.

Each method of checking responses in Google Forms is suitable for specific needs:

  • If you need a quick overview, start with the Summary Tab.
  • For diving deep into specific questions, use the Question Tab.
  • To focus on individual feedback, the Individual Tab is the way to go.
  • If you require advanced analysis and collaboration, opt for the spreadsheet.
  • For offline access and compatibility, export responses as a CSV File.

Your choice should align with the depth of analysis required, your collaboration needs, and whether you need to work with the data offline. By selecting the right method, you can efficiently manage and gain valuable insights from your Google Form responses.

Answer Review and Analytics with Formester Forms

Google Forms offers various methods for reviewing responses. However, it may not be suitable for businesses and enterprises requiring in-depth insights and analytics.

Do you also feel the management of Google Forms responses is clunky and not suitable for your business needs? It might be high time to find the perfect alternative, i.e. Formester.

Screenshot of Formester Response Review and Analysis Tab

Formester’s analytics are a game-changer when it comes to understanding user behaviour and optimising your forms. Formester helps you sort data, monitor where traffic comes from, and understand information to improve decisions and boost results.

Try Formester for free and discover how our analytics can help improve your online forms and drive better results.

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