How to Auto-Fill and Sign PDF Documents with a Form
Filling out a PDF document by hand takes time. Copy-pasting information into a PDF file is tedious and often leads to mistakes. Chasing people for electronic signatures over email only slows everything down.
There is a better way to handle this entire signing process.
With the right form, you can collect information, auto fill that data into a PDF, and get the document signed. You can even sign PDFs online, without printing, scanning, or extra tools.
All of this happens automatically in one smooth process.
This guide will show you how to do it quickly and easily, even if you have no technical background.
Why Use a Form to Auto-Fill and Sign PDFs?
Manually filling and signing PDFs takes time. So does chasing people for digital signatures or asking them to download, sign, and send back a signed document.
With an automated form and PDF workflow, you can:
Save hours of repetitive work
Eliminate manual copy-pasting
Avoid formatting errors and lost files
Collect legally binding pdf signatures
Get polished, ready-to-send documents instantly
Sign the document online without hassle
Reduce dependency on tools like Adobe Cloud Storage just for basic signing needs
It is simple, professional, and completely online.
Auto-Fill and Sign PDFs with Formester
Here is how you can fill and sign your PDFs automatically with Formester.
Step 1. Create Your Form with an E Signature Field
Start by building your form inside Formester.
Add the form fields you need like Name, email address, or Address.
Make sure to include an E Signature field so users can add their signature directly when filling the form. They can even draw your signature using a mouse or touch screen.
This is how the system automatically captures both the details and the signature or initials.
Step 2. Upload Your Blank PDF
Once your form is ready, head to the Advanced tab and select Connect to PDF.
Upload your pdf document. This could be a contract, agreement, application, or any document you want to fill and sign.
This is the file that will get auto filled with your form fields and ready for signature.
Step 3. Add Text Fields and Use the @ Sign to Map Form Responses
Place text fields on your PDF where the information should appear.
Use the @ sign to connect each field from the form to your pdf file.
For example:
@Name pulls in the person’s name.
@Email adds their email address.
Now, when someone fills the form, their details appear in the correct spots on the pdf document.
Step 4. Add the Signature with the @ Sign
Finally, sign the document setup.
Place an image element on the PDF where the signature or initials should appear.
Use the @ sign to pull in the electronic signatures directly from the form.
Your PDF now auto fills with the details and includes a legally binding signature.
Final Step. Test and Send
Before sharing your form, do a quick test submission.
Check how the filled and signed document looks.
Once you are happy with everything, send the form link to anyone who needs to complete and sign the document.
The process is fully automated. As soon as someone submits the form, you get a ready-to-use, signed PDF instantly.
Common Use Cases
This process works perfectly for:
Employee agreements, onboarding documents, and offer letters where you need to sign PDFs quickly.
Sales contracts, proposals, and service agreements where you want the signing process to feel smooth and professional.
NDAs, legal agreements, and compliance forms that require pdf signatures and must be legally binding.
Freelancer or agency service contracts where both parties can fill and sign documents from anywhere.
Any document online requires filling, signing, and sharing without back and forth emails or paperwork.
Ready to Try It?
Stop wasting time with manual PDFs and email follow-ups. Let your forms do the hard work for you.
Start building your custom PDF forms now. It is fast, simple, and keeps your documents looking professional with ready-to-use pdf signatures and smart automation.
