How to Create Pre Filled Forms & Surveys in Formester

March 9, 2025 |

5 min read

by Harish Kumar

Filling out forms can be boring and take a lot of time. This is especially true when users must enter the same information repeatedly.

Pre-filling some fields in feedback forms, registration forms, or company surveys can save time. It can also reduce errors and make the experience better.

A pre-filled form automatically inserts specific information before it reaches the user. This makes the process faster and improves accuracy. In this guide, we’ll walk you through how to create a pre-filled form in Formester.

What Are Pre-Fill Fields?

Pre-fill fields allow you to pre-load information into specific fields of a form before sending it out. Instead of requiring users to manually enter these details, you fill them in beforehand to make the process smoother.

Why Use Pre-Fill Fields?

Save time by reducing the number of fields users need to complete.
Make sure accuracy by pre-filling important details like names, emails, or project information.
Improve user experience by making forms quicker and easier to fill.

Examples of Pre-Filled Forms in Action

HR Performance Reviews: HR teams can fill in employee names, job titles, and departments. This way, managers only need to assess performance.
Client Feedback for Agencies: A marketing agency can fill in project details. This way, clients only need to give their feedback.
Event Registrations: If you have attendee details, you can fill in their names and email addresses in the form.

How to Create a Pre-Filled Form in Formester

Follow these easy steps below to pre fill your forms and survey with relevant information:

Step 1: Select or Create Your Form

Log in to Formester and open the form you want to use.
If you don’t have a form yet, you can:
Create one from scratch.
Use Formester’s AI Form Generator to generate a form with a simple prompt.

Step 2: Access Pre-Fill Fields

Once your form or survey is published, head over to the Share tab.
Then go to the Pre-Fill Fields tab.

Step 3: Choose and Add Pre-Fill Details

Click on Add pre fill form,
Select the fields you want to pre-fill,
Enter the values you want to be automatically filled in the form.

Example Scenario: A marketing agency collecting client feedback can pre-fill:

Project Name: "SEO Campaign 2025"
Client Name: "John Doe"
Email: "[email protected]"
Project Duration: "6 months"

This way, when the client opens the form, they don’t need to enter this information themselves.

Step 4: Generate the Pre-Filled Link

Once all necessary details are added, click on "Generate Form Link."
Formester will create a unique pre filled link that includes the pre-filled details.
You can copy and share this link via email.

Step 5: Share and Review the Pre-Filled Form

Send the pre-filled form link to your audience.
When they open it, the pre-filled fields will already have the correct details.
The user only needs to complete the remaining fields before submitting the form.

Why Use Pre-Filled Forms? Pre-filled forms are useful in many scenarios, from surveys to business workflows. Here’s how they help:

Saves Time: Users don’t have to enter repetitive information.
Reduces Errors: Pre-filling important details like names and emails prevents typos and mistakes.
Improves User Experience: Forms become easier and faster to complete, increasing response rates.
Improves Data Consistency: By pre-filling key details, you ensure accurate and standardized data collection.

How to Use Pre-Filled Forms?

There are many ways businesses and individuals can use pre-filled forms. Here are a few real-world applications:

Employee Performance Reviews HR teams carrying out performance reviews can Pre-fill employee name, department, and job title so managers only need to add ratings and comments.

Client Feedback for Marketing Agencies A marketing agency that wants to collect client feedback on completed projects can Pre-fill project details (campaign name, duration, and objectives) so clients don’t have to enter them manually.

Event Registrations & Surveys You’re organizing an event and need attendees to confirm details. You can Pre-fill attendee names, company names, and emails based on previous registrations.

Order & Support Request Forms A business receives customer inquiries and needs users to submit requests. They can Pre-fill customer details (name, email, order number) to make the request process smooth.

Best Practices for Pre-Filled Forms

To get the best results when using pre-filled forms, follow these tips:

Only pre-fill necessary fields: Too much information can overwhelm users.
Test the pre-filled form before sharing: Make sure that all the details appear correctly.
Use different links for different users: Generate unique links for different customers or employees to personalize the experience.
Provide clear instructions: Let users know what details are already filled and what they need to complete.

Conclusion

Pre-filled forms in Formester can save time, reduce errors, and improve user experience. Pre-filled fields make it easier to gather feedback, manage employee reviews, and collect event registrations.

By following the simple steps above, you can create and share pre-filled forms effortlessly. Try it today and see how much easier form-filling can be!