16 Best Registration Software in 2026

Which registration software should you choose?

Registration forms ask for more than a contact form does. They usually need to take a payment, stop accepting entries when a session fills, send a confirmation the attendee can show at the door, and in healthcare they need HIPAA behind all of it.

Almost every tool below handles the form. What separates them is which of those four things they handle without an add-on, and what that costs.

Registration software at a glance

The table shows what each tool costs on monthly billing and whether payments and HIPAA are available, since those two decide most registration projects. Read it first, then jump to whichever review matches.

How we picked these

Every figure here comes from the vendor's own pricing page and plan limits, read in full. The ranking weighs what a registration form actually needs: payment collection, capacity control, confirmations and, where relevant, HIPAA.

Tools that handle those without an add-on rank highest. Several vendors advertise annual rates, so the monthly figures below run higher than the ones on their pricing pages.

1. Formester, the best all-around registration software

Registration volume is unpredictable, which is exactly the problem Formester's pricing avoids. No plan caps forms, responses or fields, so a sold-out event costs the same as a quiet one.

Payments work on the free plan through Stripe and PayPal, so you can take a workshop fee without upgrading. E-signatures and quiz auto-scoring are on the free tier too.

Offline capture matters for on-site registration where venue Wi-Fi fails. Entries are stored locally and sync when the connection returns.

Best for: events, workshops and courses where numbers are hard to predict.

The catch: there is no built-in attendee cap, so if you need registration to close automatically at 50 people, Cognito Forms handles that better.

G2 rating: 4.7/5, from 14 reviews. High score, small sample; read it as an early signal.

2. Jotform, the registration builder when HIPAA matters

Jotform is the practical answer for patient registration and any intake covered by HIPAA, which arrives on Gold at $129 a month with a BAA.

It also has the deepest template library here at 20,000+ forms, including a large number of event and course registration layouts you can adapt rather than build.

Payments are its other strength: 40+ gateways, so whatever your organisation already uses is likely supported.

Best for: patient registration and any signup that falls under HIPAA.

The catch: HIPAA sits on the $129 Gold plan, so a small clinic pays top-tier pricing for a compliance feature rather than for volume.

G2 rating: 4.7/5, from 5,426 reviews, the largest base of any tool here.

3. Cognito Forms, the registration builder with real capacity logic

Cognito Forms is the only tool here that handles the capacity problem properly. Entry limits close a session automatically, and calculated fields price tiers without a separate spreadsheet.

That combination suits conference registration with early-bird pricing, workshops with per-session caps, and camps where sibling discounts change the total.

Payments are on the free plan, and the Workflow and Approvals feature on Team at $49 covers registrations that need someone to sign off.

Best for: registration with capacity limits or tiered pricing.

The catch: 100 entries a month free is tight for anything public, so a popular event moves you to $24 quickly.

G2 rating: 4.6/5, from 133 reviews. A reasonable base with a consistently good score.

4. Fillout, the modern registration editor

Fillout builds multi-step registration forms with a progress bar by default, which suits longer signups where asking everything at once causes drop-off.

Its free plan allows 1,000 responses a month with unlimited seats, generous enough that many small events never pay anything.

Registrations can write into Airtable or Notion records, so your attendee list updates in the place your team already works.

Best for: teams whose attendee list lives in Airtable or Notion.

The catch: payments are not on the free plan, so a paid event needs Starter at $19 a month before you can charge anyone.

G2 rating: 4.6/5, from 30 reviews. A small base, consistent with a newer product.

5. forms.app, the AI-first registration builder

forms.app drafts a registration form from a description, which saves the assembly work when you run similar events repeatedly.

Its free plan allows unlimited responses across up to 5 forms, so a single busy registration form costs nothing however many people sign up.

forms.app prices regionally. The US view lists Basic at $19, Pro at $29 and Premium at $59 a month, while the EU view lists 16, 24 and 49 EUR billed annually.

Best for: organisations running one or two high-volume registration forms.

The catch: prices differ by region and currency, so confirm the rate on your own regional pricing page before you budget.

G2 rating: 4.5/5, from 498 reviews. A solid base for a younger product.

6. Paperform, the event page and registration form in one

Paperform builds the event page and the registration form as the same object, so the speaker photos, the agenda and the signup all live on one URL.

Payments and scheduling are included on paid tiers, which means an attendee can read about the event, pick a session and pay without leaving the page.

Monthly pricing runs $29 for Essentials, $59 for Pro and $129 for Business, above the advertised annual rates of $24, $49 and $99.

Best for: events where the page and the registration form should be one thing.

The catch: there is no free plan at all, so a one-off event costs at least $29 unless you finish inside the 14-day trial.

G2 rating: 4.8/5, from 86 reviews, the highest score in this comparison.

7. Zoho Forms, the cheapest paid registration tool

Zoho Forms has the lowest paid entry point in this comparison at $10 a month billed annually, which matters when registration is an occasional need rather than a core process.

Registrations route into Zoho CRM without a connector, and approval workflows on paid tiers cover signups that someone has to review before confirming.

HIPAA arrives on Premium at $90 a month billed annually, cheaper than Jotform's $129 and considerably cheaper than Cognito Forms Enterprise.

Best for: Zoho shops, and anyone who wants HIPAA at the lowest price here.

The catch: outside the Zoho ecosystem the integrations thin out quickly, and the interface feels older than most tools on this list.

G2 rating: 4.4/5, from 129 reviews, at the lower end of this list.

8. Wufoo, the straightforward registration form

Wufoo is the simplest tool here to set up a registration form, and for a small recurring event that simplicity is worth something.

It handles the basics competently: fields, rules, notifications and reports, with a plan ladder that is easy to predict.

Paid plans start at $22 a month, and every plan charges $0.05 for each entry past its limit, which is worth knowing before a registration goes viral.

Best for: small recurring events that need something dependable.

The catch: the per-entry overage means a registration that outperforms expectations costs more, which is the opposite of what you want from a popular event.

G2 rating: 4.2/5, from 296 reviews, the lowest score here, which tracks its age.

9. Typeform, the registration form people finish

Typeform asks one question at a time, and for a longer registration that measurably reduces the number of people who give up halfway.

For conferences and courses where each completed registration is worth real money, that difference often justifies the price on its own.

It is also the most expensive per response here. Free covers 10 a month, Basic is $39 with 100, Plus $79 with 1,000, and Business $129 with 10,000.

Best for: high-value registrations where every drop-off costs money.

The catch: at 1,000 registrations you are on Plus at $79 a month, where several tools here would charge nothing at all.

G2 rating: 4.5/5, from 1,017 reviews. A large base, with cost the common complaint.

10. Tally, the free unlimited registration option

Tally places no cap on forms or submissions on its free plan, which removes the main worry with a public registration form.

Conditional logic and file uploads are included free, so an application-style registration works without paying anything.

Paid plans start at $29 a month, mainly to remove branding and add partial submissions, rather than to raise any limit.

Best for: free registration where volume is unpredictable and no payment is involved.

The catch: there is no payment collection, so this only suits free events unless you send people elsewhere to pay.

G2 rating: 4.5/5, from 305 reviews. A solid base for a relatively young product.

11. Gravity Forms, the WordPress registration plugin

If your event site runs on WordPress, Gravity Forms keeps registration data in your own database rather than a vendor's, with nothing metered.

Its conditional logic is the deepest of any WordPress plugin, which covers multi-session conferences where each choice changes what comes next.

Payment add-ons cover Stripe, PayPal and several others, though they sit on the Pro licence at $159 a year rather than Basic.

Best for: WordPress event sites that want registration data self-hosted.

The catch: payments are an add-on rather than a feature, so the real cost of a paid registration form is $159 a year, not $59.

G2 rating: 4.7/5, from 248 reviews built over years of WordPress use.

12. WPForms, the beginner-friendly WordPress option

WPForms is the easier WordPress plugin to learn, with a drag-and-drop builder that most people can use without documentation.

It does not meter registrations, so a self-hosted event form can take any number of signups on a flat annual licence.

Payments require the Pro licence at $399 a year at renewal, which is the figure to plan around for any paid event.

Best for: WordPress sites that want the simplest possible registration form.

The catch: a paid registration needs the $399 Pro licence, which makes it the most expensive WordPress route for taking money.

G2 rating: 4.7/5, from 971 reviews. A large base among WordPress users.

13. HubSpot Forms, registration that feeds a CRM

HubSpot's value for registration is what happens next. Every signup becomes a contact record, so follow-up emails and attendance tracking run from the same system.

Submissions are unlimited on the free tier with HubSpot branding, which suits a webinar or event series where volume varies.

Paid Marketing Hub plans start at $20 per seat a month, rising to $800 for Professional and $3,600 for Enterprise.

Best for: webinar and event series where follow-up matters more than the form.

The catch: there is no payment collection, so a paid event needs a separate tool for the money.

G2 rating: 4.4/5, from 12,747 reviews across HubSpot Marketing Hub.

14. Formstack, the enterprise registration platform

Formstack targets registration inside regulated organisations, where the requirement is a BAA, audit trails and granular permissions rather than a prettier form.

Its Salesforce integration maps registration fields to Salesforce records natively, which matters when attendees are also leads or patients.

It is the highest entry price here at $99 a month, and the Suite with Documents and Sign runs $299.

Best for: regulated organisations where registration data is subject to audit.

The catch: at $99 a month this is a compliance purchase. For an ordinary event it costs several times what it needs to.

G2 rating: 4.3/5, from 471 reviews. A large base, with cost the recurring theme.

15. Microsoft Forms, internal registration inside Microsoft 365

For internal registration such as training sessions or staff events, Microsoft Forms is already provisioned wherever Microsoft 365 is in use.

Responses land in Excel and the form can be posted straight into a Teams channel, which covers most internal signup without a purchase order.

A personal Microsoft account caps at 200 responses per form. Inside a tenant those limits lift considerably.

Best for: internal training and staff event registration.

The catch: no payments and almost no design control, so this suits internal signups rather than anything public or paid.

G2 rating: 4.4/5, from 476 reviews, which fits its internal-tool scope.

16. Google Forms, the free registration form

Google Forms is free with any Google account and has no response limit worth planning around, which makes it the default for free registration.

Responses populate a Sheet in real time, which doubles as the attendee list several people can work from at once.

There is no paid Forms tier. It arrives with Google Workspace, where Business Starter is $7 per user a month on an annual basis.

Best for: free events where the attendee list matters more than the form.

The catch: there is no way to take money, so any paid registration needs a second tool alongside it.

G2 rating: Google Forms has no standalone G2 profile. The 4.6/5 from 48,175 reviews quoted elsewhere covers Google Workspace as a whole.

Which registration software should you actually pick?

Start with money. If you need to take payment on a free plan, only Formester and Cognito Forms do that. Everything else asks you to upgrade first, and Google Forms and Tally cannot take payment at all.

Then check whether capacity matters. If registration must close automatically when a session fills, Cognito Forms handles it natively and most others do not.

HIPAA narrows things sharply: Zoho Forms at $90 billed annually, Jotform at $129, Cognito Forms at $174, or Formstack with a BAA from $99. If none of those constraints apply, the decision is mostly about volume and how predictable it is.

Frequently asked questions

What is the best registration software?

The best registration software for most people is Formester, because it places no cap on registrations and includes Stripe and PayPal payments on the free plan. Cognito Forms is the better choice when you need capacity limits or tiered pricing, and Jotform when HIPAA is required.

Can I collect registration fees for free?

Yes, two tools here include payment collection on their free plans. Formester supports Stripe and PayPal at no cost with no response cap, and Cognito Forms includes payments on its free Individual plan, capped at 100 entries a month.

Which registration software supports HIPAA?

Four options here support HIPAA: Zoho Forms on Premium at $90 a month billed annually, Jotform on Gold at $129, Cognito Forms on Enterprise at $174, and Formstack with a BAA from $99. Most other tools in this list offer no HIPAA option at all.

How do I stop registrations when an event is full?

Cognito Forms handles this natively through entry limits that close a form automatically once the cap is reached. Most other tools require you to close the form manually or use a workaround, which is a real risk for a popular event.

What does registration software cost?

Registration tools here start at $10 a month for Zoho Forms billed annually and $13 for Formester. Free plans from Formester, Tally and Google Forms handle unlimited registrations, though only Formester allows you to take payment on one.

Do I need dedicated event software instead?

A form builder covers registration, payment and confirmation for most events. Dedicated event platforms add ticketing, seat maps and check-in apps, which matter for large conferences but are more than a workshop or course signup requires.

Which registration tool works with WordPress?

Gravity Forms and WPForms both run inside WordPress and keep registration data in your own database. Gravity Forms has deeper conditional logic at $59 a year, while WPForms is easier to learn but puts payments on its $399 Pro licence.

Can registration forms send confirmation emails?

Every tool in this list sends a confirmation email on submission. What varies is how much you can customise it: Formester, Jotform and Cognito Forms allow full templating, while Google Forms and Microsoft Forms send a plain receipt.

Verdict

Most registration projects fail on one of three things: an unexpected volume spike, a payment that needed to be collected on the form itself, or a session that kept accepting people after it was full.

Formester answers the first two, since nothing is metered and payments are on the free plan.

Cognito Forms answers the third and handles tiered pricing better than anything else here. If HIPAA is on the list, Zoho Forms is the cheapest route to it at $90 a month billed annually.