16 Best Registration Software in 2026

A registration form is not the same thing as a contact form. If you are collecting sign-ups for a paid workshop, an event with limited seats, a patient intake, a summer camp, or a member portal, you need capacity limits, payment collection, conditional pricing, confirmation emails, sometimes HIPAA, and often a CRM handoff. Most contact form builders do not do all of that on one plan.

We tested and ranked the 16 best registration software tools for 2026 across event, course, membership, and patient registration workflows. Every price, every plan cap, every G2 rating traces back to a source: either the vendor's own pricing page or the tool's public G2 profile. No guessing.

The 60-second TL;DR

Best all-around: Formester. A permanently free plan with unlimited registration forms and unlimited responses, native AI form generator, Stripe + PayPal payments on Free, and offline PWAs for on-site registration at events. This is where to start if you don't need HIPAA.

Best for medical / patient registration (HIPAA): Jotform Gold at $99/mo yearly or Formstack Salesforce Solutions.

Best for event registration with pricing calculations: Cognito Forms (calculation engine for sliding-scale fees, early-bird tiers, group discounts).

Best for WordPress event registration: Gravity Forms Elite ($259/year) or WPForms Pro.

Registration software at a glance

1. Formester, the best all-around registration software

Formester ships everything a registration workflow needs on the free plan: unlimited forms, unlimited responses, Stripe and PayPal payment collection, an AI form generator that builds a registration form from a prompt, and installable PWAs so you can take on-site registration at an event even when the venue Wi-Fi drops.

Personal at $12/mo billed annually adds custom subdomain and removes branding. Business at $45/mo yearly gives 25 team members. For most event, course, or membership registration, Business covers everything you need.

The honest trade-off: Formester is not HIPAA-certified. For patient registration workflows that need a signed BAA, Jotform Gold or Formstack Salesforce Solutions is the right pick. Everywhere else, this is the strongest starting point.

Best for: events, courses, memberships, camp signups, and any non-medical registration workflow that needs payment collection, capacity awareness, and a free plan that doesn't cap at 100 submissions.

Strengths

• Unlimited registration forms and unlimited responses on the free plan
• Stripe and PayPal payment collection on every tier including Free
• AI form generator on Free with prompt, question list, or PDF input
• Offline forms via installable PWAs for event registration when Wi-Fi is patchy
• Conditional logic on every paid tier for tiered ticket pricing or member-only questions
• Business at $45/mo yearly gives 25 team members for a small event or admissions team
• 56,000+ teams already on Formester

Weaknesses

• No HIPAA and no BAA. Patient registration needs to look elsewhere.
• Not SOC 2 or ISO 27001 certified
• G2 review count is 13, newer than Jotform or Wufoo's community

Pricing

• Free plan: $0. Unlimited registration forms, unlimited responses, Stripe + PayPal payments, AI generator.
• Starting paid tier: Personal at $12/mo billed annually ($13/mo monthly). Custom subdomain, remove branding.
• Most popular: Business at $45/mo billed annually ($49/mo monthly). 25 team members, roles + permissions.
• Enterprise: Custom. SSO, dedicated support.
• Free trial: Not needed. Free plan is permanent.

G2 rating: 4.7/5 (13 reviews on G2)

2. Jotform, the HIPAA registration answer

Jotform is the reliable answer for patient registration and any regulated intake workflow. HIPAA compliance with a signed BAA ships on Gold at $99/mo billed annually. The 20,000+ template library includes hundreds of purpose-built registration templates: patient intake, new-hire onboarding, camp registration, event RSVP, sports team signup, class enrollment.

Every tier below Enterprise is single-user, so a clinic on Gold gets one seat. For multi-user access with HIPAA, you need Enterprise.

The 40+ payment gateway support means Jotform handles more international registration workflows than any other tool on this list, including Braintree, Authorize.Net, and 25+ region-specific gateways.

Best for: patient intake, clinical registration, healthcare workflows, and any team that needs a HIPAA-signed BAA plus a template for every registration use case.

Strengths

• HIPAA compliance with signed BAA on Gold ($99/mo yearly) and Enterprise
• Hundreds of pre-built registration templates in the 20,000+ template library
• 40+ payment gateway integrations (best international support in this category)
• SOC 2 Type II on Enterprise
• Native mobile app for offline patient intake or event registration

Weaknesses

• All plans below Enterprise are single-user
• Bronze and Silver do NOT include HIPAA. Only Gold and Enterprise do.
• Free tier caps at 100 submissions/month
• Editor feels denser than newer tools like Fillout or Tally

Pricing

• Free plan: 5 forms, 100 submissions/month, 100 MB storage, 1 user.
• Starting paid tier: Bronze at $34/mo billed annually. 25 forms, 1,000 submissions/month.
• Gold (HIPAA): $99/mo billed annually. 100 forms, 10,000 submissions/month, HIPAA with BAA.
• Enterprise: Custom. Unlimited everything, multi-user, HIPAA, SSO, SOC 2 Type II.
• Free trial: Not needed. Free plan is permanent.

G2 rating: 4.7/5 (5,342 reviews on G2)

3. Cognito Forms, the registration builder for pricing calculations

Cognito Forms has one of the strongest calculation engines in the form-builder category. That matters for registration when the price is not fixed: sliding-scale event fees, early-bird tiers, group discounts, sibling discounts for camp, member vs non-member pricing.

The free tier includes payments, so a small workshop can collect $75 registration fees from 100 people on the free plan without upgrading. Pro at $19/mo billed annually adds 2 users and 2,000 entries/mo, which covers most single-instance events.

HIPAA is Enterprise-only at $129/mo billed annually. If you need HIPAA on patient registration and Jotform Gold at $99 is out of budget, Cognito Enterprise is the next step but a real jump from Team ($39/mo yearly).

Best for: event, workshop, and course registration with sliding-scale fees, tiered pricing, or complex calculation logic.

Strengths

• Best-in-class conditional logic and calculation engine for tiered registration pricing
• Payments available on every plan including free
• Client Portal and Workflow & Approvals on Team ($39/mo yearly) for member registration approvals
• HIPAA on Enterprise ($129/mo yearly) with unlimited entries
• Electronic signatures on Pro and above for waiver-style registration forms

Weaknesses

• Free plan caps at 100 entries/month (matches Wufoo's cap)
• User counts scale tightly (1 / 2 / 5 / 20)
• No first-party AI form generator
• No offline mode for on-site event registration

Pricing

• Free plan: $0. Individual: 100 entries/month, 1 user, payments available.
• Starting paid tier: Pro at $19/mo billed annually ($24 monthly). 2,000 entries/month, 2 users, e-signatures.
• Most popular: Team at $39/mo billed annually. 10,000 entries/month, 5 users, Workflow & Approvals.
• Enterprise (HIPAA): $129/mo billed annually. 20 users, unlimited entries, HIPAA, SSO.
• Free trial: 14-day trial on paid tiers. Free plan is permanent.

G2 rating: 4.6/5 (127 reviews on G2)

4. Fillout, the modern registration builder for Airtable-native teams

If your registration records live in an Airtable base (a course roster, an event attendee list, a member directory), Fillout is the shortest path from form submission to a synced Airtable record. The two-way sync is a genuine product moat.

Every paid tier ships with unlimited seats. An admissions team of 8 pays the same as one admin. Free plan covers 1,000 responses/month, which is 10x Wufoo Free.

Best for: course cohorts, camp signups, membership programs, and any registration workflow whose actual roster lives in Airtable or Notion.

Strengths

• Native two-way sync with Airtable and Notion
• Unlimited seats on every paid tier, no per-user charge
• Free plan covers 1,000 responses/month, generous for small events
• Modern editor that reads like a Notion database
• Multi-page registration forms with save-and-resume on Free

Weaknesses

• No first-party HIPAA. Patient registration needs Jotform or Formstack.
• File upload cap 20 MB on Free / Starter / Pro tiers
• G2 review count is 30

Pricing

• Free plan: $0. 1,000 responses/month, unlimited seats.
• Starting paid tier: Starter at $15/mo billed annually. 2,000 responses/month, custom endings.
• Most popular: Pro at $40/mo billed annually. 5,000 responses/month, custom branding, custom CSS.
• Business: $75/mo billed annually. Unlimited responses, custom domain, form analytics.
• Free trial: Not needed. Free plan is permanent.

G2 rating: 4.6/5 (30 reviews on G2)

5. forms.app, the AI-first registration builder

forms.app ships an AI form generator on every tier including Free. For a workshop coordinator who wants to spin up a registration form in 60 seconds ("Create a registration form for a 2-day watercolor workshop with beginner/intermediate/advanced tracks and a $150 fee"), the AI generator does the first draft.

Free plan has unlimited responses (recently updated; older sources still say 100/mo). E-signatures, auto-scoring, and conditional logic all available on Free. Payment collection is available on paid tiers.

Best for: creators, coaches, and event organizers who want AI-generated registration forms and never want a response cap.

Strengths

• Free plan has unlimited responses (major upgrade over most other free tiers)
• AI form generator on every plan including Free
• Free plan supports 30+ field types, conditional logic, e-signatures
• Basic tier at €16/mo yearly unlocks unlimited team members and remove-branding
• 4.5/5 across 498 G2 reviews

Weaknesses

• No first-party HIPAA
• EUR pricing on the live page can confuse US procurement
• Free plan caps forms at 5, so a large event with multiple registration types outgrows quickly
• 10 MB storage on Free is small for waiver PDFs or ID uploads

Pricing

• Free plan: €0. Up to 5 forms, unlimited responses, 10 MB storage.
• Starting paid tier: Basic at €16/mo billed annually. 25 forms, unlimited responses, remove branding.
• Most popular: Pro at €24/mo billed annually. Unlimited forms, drop-off analysis, custom subdomain.
• Premium: €49/mo billed annually. Unlimited everything, 1 TB, custom domain.
• Free trial: Not needed. Free plan is permanent.

G2 rating: 4.5/5 (498 reviews on G2)

6. Paperform, the content-driven registration page

Paperform treats every form as a full landing page. That is a big advantage for registration: you can put the event description, agenda, speaker photos, testimonials, and the registration form on the same page, without stitching together a landing page tool and a form tool.

Highest G2 rating in this batch: 4.8/5 on 86 reviews. Creators and small e-commerce brands love it. Payments are included on every plan.

Free plan is 30 submissions per month total, which is tight for anything but a small workshop. Business at $99/mo yearly unlocks API access and a custom domain, matching what Formstack Forms includes at $83/mo yearly with a wider feature set.

Best for: paid workshops, creator courses, retreats, and any registration where the sign-up page needs to look like a full landing page with photos, video, and product blocks alongside the form.

Strengths

• Form-as-landing-page model for registration pages that need to sell
• Highest G2 rating on this list: 4.8/5 (86 reviews)
• Guided Mode gives Typeform-style one-question-at-a-time registration
• Payments on every plan including Free
• Business API access on the Business tier

Weaknesses

• Free plan is 30 submissions/month total, not per form
• Custom domains on Pro cost $20/mo per domain (Business includes 1)
• Submission volume on paid tiers is annual, not monthly
• No first-party HIPAA

Pricing

• Free plan: $0. 30 submissions/month, 5 payment submissions/month, 1 user.
• Starting paid tier: Essentials at $24/mo billed annually. 1,200 submissions/year, 1 user.
• Most popular: Pro at $49/mo billed annually. 12,000 submissions/year, 3 users, remove branding.
• Business: $99/mo billed annually. 120,000 submissions/year, 5 users (+$9/user), API, 1 custom domain.
• Free trial: 7-day Pro trial. Free plan is permanent after trial.

G2 rating: 4.8/5 (86 reviews on G2)

7. Zoho Forms, the registration builder for Zoho CRM shops

Zoho Forms is the cheapest paid tier on this list at $10/mo billed annually. For a Zoho CRM shop capturing registrations directly into contact records, this is the tightest integration in the category.

Basic at $10/mo yearly includes 10,000 submissions/month and payment gateway support. That is 10x Cognito Forms Pro at half the price. Only Basic caveat: single user.

HIPAA is Premium at $90/mo billed annually, priced for a 100-user organization.

Best for: Zoho CRM users capturing registrations, memberships, or event RSVPs directly into their CRM.

Strengths

• Deepest integration with Zoho CRM, Zoho One, and Zoho Sign
• Basic at $10/mo yearly is the cheapest paid tier here
• Payment gateway support from Basic tier
• Approvals workflow on Standard and above for member registration review
• Zia AI is Zoho's first-party AI

Weaknesses

• Only a fit if you already use Zoho
• Free plan caps at 500 submissions/month and 3 forms
• User counts scale tightly (1 / 1 / 10 / 25 / 100)
• Add-on costs stack: 10,000 extra submissions = $120/year

Pricing

• Free plan: $0. 1 user, 3 forms, 500 submissions/month, 200 MB storage.
• Starting paid tier: Basic at $10/mo billed annually. 1 user, unlimited forms, 10,000 submissions/month, payments.
• Most popular: Standard at $25/mo billed annually. 10 users, 25,000 submissions/month, approvals.
• Premium (HIPAA): $90/mo billed annually. 100 users, 150,000 submissions/month, HIPAA.
• Free trial: Not needed. Free plan is permanent.

G2 rating: 4.4/5 (129 reviews on G2)

8. Wufoo, the straightforward class or event registration tool

Wufoo has been in the market since 2006 (owned by SurveyMonkey since 2011). If you want a stable, predictable, no-frills registration form that just works, Wufoo delivers. Multi-user access starts on the Free plan (3 users), which is unusual in this category.

Payments require Starter at $16.25/mo yearly, so free registration workflows are fine but paid workshops need a paid Wufoo tier.

Best for: established teams that want a well-worn, no-drama registration tool and are OK with a dated interface and 25 MB file upload cap.

Strengths

• Free plan includes 3 users (rare in this category)
• Predictable annual pricing ($195 to $2,523/year)
• SurveyMonkey infrastructure means enterprise-grade uptime
• Straightforward embed for adding a registration form to any site
• Well-established product with a large existing user base

Weaknesses

• File upload cap is 25 MB, small for waiver PDFs or scanned IDs
• No first-party HIPAA
• No first-party AI form generator
• Interface hasn't been rebuilt in a while
• Free plan caps at 100 entries/month

Pricing

• Free plan: $0. 5 forms, 100 entries/month, 3 users.
• Starter: $16.25/mo billed annually ($195/year). 10 forms, 1,000 entries/month, payments.
• Professional: $33.25/mo billed annually ($399/year). Unlimited forms, 5,000 entries/month.
• Advanced: $83.25/mo billed annually ($999/year). Unlimited forms, 25,000 entries/month.
• Ultimate: $210.25/mo billed annually ($2,523/year). Unlimited forms, 200,000 entries/month.

G2 rating: 4.2/5 (296 reviews on G2)

9. Typeform, the conversational registration flow

Typeform shows one question at a time. For a longer registration form (dietary preferences, session choices, T-shirt size, emergency contact), the conversational flow lifts completion rates because respondents don't see the whole scary form at once.

Pricing is stiffer than Wufoo. Basic at $28/mo yearly caps at 100 responses/month, so a workshop that expects 200 sign-ups needs Plus at $56/mo yearly. Business at $91/mo yearly unlocks 10,000 responses and conversion tracking, which is useful for understanding where registrants drop off.

Best for: longer registration forms where completion rate is the metric that matters, or events where the brand experience is part of the value.

Strengths

• One-question-at-a-time flow lifts completion rates on registration forms with 5+ questions
• Beautiful themes and typography out of the box for branded event registration
• Typeform AI on paid plans
• Native integrations with Slack, HubSpot, Salesforce, Google Sheets, Zapier
• Talent plan from $119/mo billed monthly is a specific HR-registration package

Weaknesses

• Free plan caps at 10 responses/month
• Basic at $28/mo yearly caps at 100 responses/mo, half of what Wufoo Starter gives
• HIPAA is Enterprise-only
• Remove branding is Plus tier and above

Pricing

• Free plan: $0. 10 responses/month, basic experience.
• Starting paid tier: Basic at $28/mo billed annually. 100 responses/month, unlimited typeforms, AI.
• Plus: $56/mo billed annually. 1,000 responses/month, remove branding, custom subdomain.
• Business: $91/mo billed annually. 10,000 responses/month, drop-off rates.
• Enterprise: Custom. SSO, HIPAA.

G2 rating: 4.5/5 (1,016 reviews on G2)

10. Tally, the unlimited free registration option

Tally's free plan is the loudest pitch on the market: unlimited forms, unlimited submissions, subject to a fair-use policy. For a school running class registration, a nonprofit running a volunteer signup, or a small event with 200 attendees, this covers the whole workflow at zero cost.

The Notion-style block editor is fast. Payment integrations are Pro-tier only ($24/mo monthly), so paid registration workflows do need to upgrade.

Best for: schools, nonprofits, small events, and any registration workflow that needs unlimited sign-ups without a payment step.

Strengths

• Unlimited forms and unlimited submissions on Free (fair-use policy)
• Notion-style block editor, very fast to build a registration form
• Duplicate submission prevention on Free (useful for capping event RSVPs at 1 per person)
• Pro at $24/mo monthly adds partial submissions and remove branding
• 4.5/5 across 304 G2 reviews

Weaknesses

• Payment integrations are Pro-tier only
• No first-party HIPAA
• Fair-use policy can throttle sudden traffic spikes
• No native AI form generator

Pricing

• Free plan: $0. Unlimited forms, unlimited submissions (fair-use), duplicate prevention.
• Starting paid tier: Pro at $24/mo monthly ($240/year yearly). Partial submissions, remove branding, Meta Pixel.
• Business: $74/mo monthly ($740/year yearly). Data retention controls, priority support.
• Free trial: Not needed. Free plan is permanent.

G2 rating: 4.5/5 (304 reviews on G2)

11. Gravity Forms, the WordPress event registration plugin

Gravity Forms lives inside your WordPress install, which is where a lot of event pages already are. Pro License at $159/year adds Stripe, PayPal, Square, and Zapier. Elite at $259/year covers unlimited sites plus every first-party add-on including Signature (for waiver-style registration), Survey, Polls, and Conversational Forms.

Trade-off is you own the WordPress hosting, plugin patching, and no first-party HIPAA. For anyone already running WordPress event pages, this is the most integrated solution.

Best for: WordPress event sites, conferences, and community organizations already on WordPress.

Strengths

• Self-hosted on your WordPress install, no vendor lock-in on registration data
• Elite License at $259/year covers unlimited sites plus every first-party add-on
• Payment integrations (Stripe, PayPal Checkout, Square) on Pro License ($159/year)
• Signature add-on on Elite for waiver-included registration workflows
• 4.7/5 across 248 G2 reviews

Weaknesses

• No free plan. 30-day money-back guarantee.
• Not usable outside WordPress
• You maintain WordPress and Gravity Forms updates
• No first-party HIPAA

Pricing

• Basic License: $59/year. 1 site, standard support, marketing add-ons.
• Pro License: $159/year. 3 sites, Stripe + PayPal + Square + Zapier.
• Elite License: $259/year. Unlimited sites, all add-ons (Signature, Survey, Conversational Forms).
• Free trial: No free plan. 30-day money-back guarantee.

G2 rating: 4.7/5 (248 reviews on G2)

12. WPForms, the beginner-friendly WordPress registration plugin

WPForms is the friendlier WordPress alternative to Gravity Forms. The Lite version (free plugin) handles basic registration with WPForms branding. Pro at $199.50 year one (renews at $399/year) unlocks Stripe, Square, PayPal payments, 2,100+ templates including registration-specific ones, and Conversational Forms.

Watch the renewal pricing. Year one is 50% off; year two is full price.

Best for: WordPress site owners who want a friendlier plugin than Gravity Forms and are OK with year-one vs renewal pricing.

Strengths

• Free Lite plugin handles basic registration forms
• WPForms AI is a first-party feature on every paid tier
• 2,100+ templates on Pro (includes many registration templates)
• Conversational Forms on Pro adds Typeform-style flow
• 4.7/5 across 971 G2 reviews

Weaknesses

• Renewal pricing doubles year two ($199.50 → $399 on Pro)
• WordPress only, not usable on other CMSes
• No first-party HIPAA
• Upsell notices in the WordPress admin can be aggressive on Lite

Pricing

• Free plan: WPForms Lite (WordPress plugin), basic registration with branding.
• Basic: $49.50/year first year, $99/year renewal. 1 site, WPForms AI.
• Pro: $199.50/year first year, $399/year renewal. 5 sites, payments, 2,100+ templates.
• Elite: $299.50/year first year, $599/year renewal. Unlimited sites, premium integrations.
• Free trial: Lite plugin is permanently free.

G2 rating: 4.7/5 (971 reviews on G2)

13. HubSpot Forms, the marketing-integrated registration builder

If your registration is really a lead-capture (webinar signup, demo request, event RSVP with follow-up marketing), HubSpot Forms turns every registration into a HubSpot contact record automatically. No Zapier required.

The Free tier (bundled with HubSpot CRM Suite Free) is genuinely usable for unlimited forms with HubSpot branding. Marketing Hub Starter at $7/mo base removes branding and adds A/B testing. Marketing Hub Professional at $800/mo yearly is a real jump plus a required $3,000 one-time onboarding fee.

Best for: marketing teams running webinar registration, event RSVPs, and lead-capture forms that need to flow directly into HubSpot CRM.

Strengths

• Unlimited forms and unlimited registrations on Free
• Direct integration into HubSpot CRM (registration = contact record)
• Free plan supports embedded forms, pop-ups, and standalone forms
• Marketing Hub Starter at $7/mo (base) removes branding and adds A/B testing
• Progressive form fields on paid tiers

Weaknesses

• Free plan carries HubSpot branding
• Marketing Hub Professional at $800/mo yearly + $3,000 onboarding is a steep jump from Starter
• HIPAA is Enterprise BAA only
• G2 rating with 14,868 reviews is for Marketing Hub as a whole, not Forms in isolation

Pricing

• Free plan: $0. Bundled with HubSpot CRM Suite Free. Unlimited forms with HubSpot branding.
• Starting paid tier: Marketing Hub Starter at $7/mo base. Removes branding, adds A/B testing.
• Most popular: Marketing Hub Professional at $800/mo billed annually + $3,000 one-time onboarding.
• Enterprise: $3,600/mo billed annually + $7,000 one-time onboarding. HIPAA BAA available.
• Free trial: Free CRM Suite is permanently free.

G2 rating: 4.4/5 (14,868 reviews on G2, Marketing Hub bundle)

14. Formstack, the enterprise registration builder for regulated industries

Formstack targets healthcare, financial services, and enterprise Salesforce shops. Starting price is $83/mo billed annually for the Forms plan, which bundles PCI-compliant payment handling and workflow automation.

HIPAA is on Salesforce Solutions (custom) or Enterprise. For patient registration or regulated intake workflows that also need Salesforce record creation, Formstack is the enterprise fit.

Best for: healthcare patient intake, financial services registration, and Salesforce-native enterprises with a HIPAA + PCI + workflow checklist.

Strengths

• HIPAA on Salesforce Solutions and Enterprise
• Native Salesforce integration is best-in-class for registration-to-record mapping
• Suite plan bundles Forms + Documents + Sign
• PCI-compliant payment handling on paid plans
• Formstack AI for form generation on paid tiers

Weaknesses

• No free plan. 14-day trial.
• Forms plan caps submissions at 1,000 PER FORM, not per account
• Starting price of $83/mo yearly is out of range for individual event organizers
• G2 rating of 4.3/5 (471 reviews) is the lowest here

Pricing

• Free plan: None. 14-day free trial.
• Starting paid tier: Forms at $83/mo billed annually. 1 builder, 25 forms, 1,000 submissions per form.
• Suite: $250/mo billed annually. Forms + Documents + Sign, 3 builders, 5,000 submissions per form.
• Salesforce Solutions: Custom. PCI + HIPAA-compliant.
• Enterprise: Custom. Unlimited everything, HIPAA scope in contract.

G2 rating: 4.3/5 (471 reviews on G2)

15. Microsoft Forms, the school and org-wide registration option

Microsoft Forms comes bundled with Microsoft 365. Schools and orgs already paying for M365 get registration workflows at no additional cost. Business and Education plans support 5,000,000 responses per form, which handles any registration volume.

The catch: no native payment collection. Fine for free registration (parent-teacher conferences, all-hands sign-ups, campus events) but not for paid workshops or courses.

Best for: Microsoft 365 schools and organizations running free registration workflows (parent-teacher meetings, campus events, employee training signups).

Strengths

• Free with any Microsoft 365 Business or Education subscription
• 5,000,000 responses per form on Business / Education plans
• Native Excel, Teams, and SharePoint integration
• HIPAA available with HIPAA-eligible M365 plan + signed BAA
• Copilot AI can generate forms from a prompt on eligible M365 plans

Weaknesses

• Only makes sense if you already pay for M365
• No native custom domain
• No first-party payment collection
• Branding customization is minimal
• Personal plan caps at 200 responses per form

Pricing

• Free plan: Free with any personal Microsoft account. 200 responses per form.
• Business: Bundled with Microsoft 365 Business plans starting around $6/user/month.
• Education: Bundled with Microsoft 365 Education plans.
• Enterprise (with HIPAA): HIPAA-eligible M365 plan + signed BAA.
• Free trial: Free with any Microsoft account. Business M365 has a 30-day trial.

G2 rating: 4.4/5 (475 reviews on G2)

16. Google Forms, the free classroom and internal registration builder

Google Forms is free with any Google account. Unlimited registration forms, unlimited responses (bounded by Drive storage). If the reason you need a registration form is "we're running a classroom event next week and need something in five minutes," Google Forms is unbeatable.

Where it stops: payments, branded registration pages, offline capture at events, and any workflow more complex than "send responses to Sheets."

Best for: teachers running classroom sign-ups, small internal organizational events, and quick free registration workflows.

Strengths

• Free with any Google account (personal or Workspace)
• Unlimited registration forms and unlimited responses
• Native Google Sheets, Google Classroom, and Google Drive integration
• Gemini-assisted question generation on eligible Workspace plans
• HIPAA available with HIPAA-eligible Google Workspace plan and signed BAA

Weaknesses

• No payment collection. Not usable for paid registration.
• Branding is minimal. No custom domain, limited themes.
• Conditional logic is far less powerful than Cognito Forms or Jotform
• No offline capture for on-site event registration
• G2 does not list Google Forms as a standalone product

Pricing

• Free plan: Free with any Google account. Unlimited forms, unlimited responses (bounded by 15 GB free Drive storage).
• Business Starter: Bundled with Google Workspace at around $6/user/month.
• Business Standard: Bundled at around $14/user/month.
• Business Plus: Bundled at around $22/user/month.
• Enterprise: Custom, includes HIPAA-eligible workflows with BAA.

G2 rating: Not standalone-rated on G2 (bundled under Google Workspace)

Which registration software should you actually pick?

The right pick depends on what you're registering people for, what payment step matters, and whether HIPAA is on the table.

For patient / medical registration (HIPAA required): Jotform Gold at $99/mo yearly, or Formstack Salesforce Solutions if you're a Salesforce shop.

For paid workshops, courses, or events with dynamic pricing: Cognito Forms for the calculation engine, or Formester if you want unlimited responses on Free plus Stripe/PayPal at every tier.

For unlimited free registration (no payment step): Formester, Tally, or Google Forms. Tally has the most generous fair-use policy; Formester adds AI generation and offline mode.

For WordPress event pages: Gravity Forms Elite ($259/year unlimited sites) or WPForms Pro ($199.50 year one).

For webinar / lead-capture registration into a CRM: HubSpot Forms Free (into HubSpot CRM) or Zoho Forms Basic $10/mo yearly (into Zoho CRM).

For long, conversational registration forms: Typeform for the one-question-at-a-time flow, or Paperform if you also want a landing-page style around the form.

For M365 schools and orgs: Microsoft Forms is free at the org level. Good for free registration only (no payments).

Verdict

Registration software is not one-size-fits-all. What matters is which of the four constraints you can't cross: HIPAA, payment collection on Free, WordPress-native, or unlimited responses on a free plan.

For most teams, Formester replaces a contact form builder plus a payment tool plus a landing page tool with a single free plan. Jotform is the reliable HIPAA answer. Cognito Forms is the pricing calculation specialist. Fillout is the modern-editor swap if your data lives in Airtable or Notion. Gravity Forms or WPForms are the answers if you're WordPress-first.

Pick two candidates from this list, spin up a real registration form on each, and see which one your admin team actually enjoys using. That is the fastest way to find the right fit.