5 Steps to Pitching a Write For Us Form For Guest Blogging (and Getting a "Yes!")

Got ideas but no platform to share them? Guest blogging may be what you’re looking for. It’s not only the way to get published. It will connect you with new readers, help you build trust, and expand your professional network.

There are over 600 million blogs online, and more than half of them publish guest posts regularly.

Technically, it’s more than easy to become a guest writer, as many blogs have a “Write for Us” form. However, dozens of writers are usually competing for the same spot.

So, if you want editors to say yes, you need to show up prepared. Here is a simple guide to your writing success.

Do your homework first

Before you start writing your pitch, do some research. Many pitches get rejected simply because the writer didn’t follow the blog’s rules or understand their content.

• Select the right blogs. Not every blog is worth your time. Choose blogs that match your expertise and the subjects you genuinely want to write about. Also, use Moz’s Domain Authority (DA) checker to assess a blog’s credibility before pitching.

• Read their content carefully. Read a few blog spots to understand their tone and structure posts. Check if they use images, video or infographics.

• Check the guidelines. Every blog has its own rules, for example, on word count, links, or how to submit. If you ignore even one detail, it can cost you the opportunity.

Create a great pitch

Next, it’s time to put together a clear, compelling pitch. Remember about the power of the first impression.

• Pick the right idea. Your topic must be memorable. This could be a common challenge with a helpful solution, a fresh perspective on something familiar, or a story based on your own experience.

• Write a strong headline. It should quickly tell the editors what the article is about and why it matters to their readers. Use simple, direct language and highlight a clear benefit or result.

• Add a simple outline. List 3–5 main points or sections you’ll cover. This shows that your article is organized and offers real value.

• Prove you're the right person. Include a short, relevant bio and 1–2 writing samples. Editors want to see that you can write well and know the subject.

Ask for help from the pros

For content creators and guest bloggers, managing the guest posting process—scheduling posts, tracking submissions, and analyzing performance—can sometimes feel like a full-time job.

While this guide outlines steps to pitch "Write for Us" forms yourself, not everyone has the time or resources to handle it all.

WhenIPost manages guest posting workflows from submission to performance tracking, offering an alternative for those with limited bandwidth.

They also provide reports on post performance, such as traffic and search ranking updates, for those who want to track results without the hands-on effort.

Fill out the form carefully

A “Write for Us” form is your first test. Editors use it to judge your attention to detail and professionalism.

• Answer every question. Don’t ignore optional fields, as they can add value. If they ask why your topic fits their audience, show you’ve done your research.

• Make it personal. Avoid copy-paste responses. Mention a specific article you liked or refer to their audience directly. This shows you’re genuinely interested.

• Use their style. Check the style of the site and try to mirror it. It will make your pitch a natural fit.

• Be clear and concise. Get to the point: your idea, why it matters, and why you’re the one to write it. Stick to the word limit if it’s given.

• Proofread everything. Typos and grammar mistakes can ruin your pitch. Use tools like Grammarly to polish it.

After you submit

Once you’ve sent your pitch, the next step is simple: wait, but do it professionally.

• Be patient. Most blogs specify how long it takes to respond. Don’t follow up before that time passes. Reaching out too soon can hurt your chances.

• Follow up if needed. If you haven’t heard back after the expected time, it’s okay to send one short, polite message. But don’t demand a reply – just express your interest again, and ask if they need anything else.

• If you get no replies. Unfortunately, rejection happens, but don’t take it personally. Maybe your topic didn’t fit, or they just published something similar. Use it as a chance to improve your next pitch.

• If you’re accepted, celebrate. In this case, reply quickly to confirm and thank them. Meet your deadline and follow all their writing guidelines. Remember to promote the article on your social media, website, or newsletter. It builds a long-term relationship with the blog.

Wrapping up

Guest blogging is not pure luck. It’s preparation, clarity, and consistency. When you take the time to research the right blogs, pitch a relevant and valuable idea, and follow each blog’s guidelines carefully, you grow your chances of getting accepted. Editors can spot a thoughtful pitch from a mile away, and they appreciate contributors who respect their process.

Start with smaller blogs to build your confidence and portfolio. Each published guest post will boost your visibility but also strengthen your authority in your niche.

Over time, those early wins can lead to even bigger opportunities. So take the first step. One strong, well-crafted pitch can be the start of something bigger. Create your write for us form using Formester!