Catering Quote Agreement

Send detailed catering quotes with menu items, pricing, and service terms. Keep clients informed and book events faster with this professional template.

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About this template

Catering services often involve multiple menu options, headcounts, and special requests. Without a clear quote, misunderstandings can happen. The Catering Quote Template gives you a structured way to present food options, per-person pricing, equipment rental, staff charges, and other event details.

With Formester, you can build your own form in seconds using AI and create customized catering quotes for weddings, corporate events, or private parties. This makes it easy to provide clients with transparent, professional proposals.

What is a Catering Quote Template?

A Catering Quote Template is a document that lists the services, menu items, and costs associated with a catering event. It helps both the caterer and client stay aligned on food options, pricing, and terms before the event.

Why use a Catering Quote Template?

A clear catering quote sets expectations and prevents confusion about menu choices, pricing, or service charges. By using Formester, you can create fillable PDF forms that allow clients to review, make selections, and approve quotes digitally.

How to Use the Template:

  1. Select the Catering Quote Template.

  2. Click “Use Template.”

  3. Add client and event details such as date, venue, and number of guests.

  4. Enter menu options, prices, and any extra services.

  5. Generate the PDF and share with your client.

  6. Collect approvals and finalize catering arrangements.

If you already have existing catering quotes in static format, you can convert PDFs to fillable forms for easier client interaction.

Key Features

  • Pre-built catering quote structure.

  • Easy menu customization with per-person pricing.

  • Add event details, service charges, and rental costs.

  • Fillable PDF for client approval.

  • Automatic PDF generation for records.

Frequently Asked Questions

Yes. You can edit menus, add package deals, and include custom options.

Yes. You can calculate costs per guest or for the full event package.

Absolutely. The template allows extra fields for any service fees.

Clients can approve online or receive a signed PDF copy for confirmation.

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