Employee Availability Form

Need to schedule shifts without the constant back-and-forth? The Employee Availability Form helps you collect each team member’s preferred working hours quickly and clearly. Whether you're managing part-timers, freelancers, or full-time staff, this form ensures everyone stays on the same page.

Customize it easily with Formester’s drag-and-drop builder. Add days of the week, time slots, role-based availability, and even include conditional logic to show different fields based on job type or department.

Want to gather e-signatures for confirmation? Done. You can embed the form into your HR portal or send it out via secure link. All submissions are neatly stored and can be exported as PDFs for scheduling use.

Say goodbye to manual tracking and confusion. Use this free form template to build smarter, faster schedules with input from your team.

About this template

Creating fair and efficient work schedules can be a real challenge—especially when everyone has different availability. The Employee Availability Form is designed to make this process simple and stress-free.

With this form, you can collect your employees’ available days, preferred time slots, shift preferences, or even unavailability. Whether your team is working in shifts, part-time, or hybrid schedules, this form helps you gather accurate input, so you can plan better and avoid conflicts.

Formester makes it easy to set up and customize your form using the Form Builder. You can personalize the form to suit your industry—hospitality, retail, customer service, healthcare, and more. Use conditional logic to show different availability fields based on roles, such as full-time vs part-time, or weekday vs weekend staff.

If you need employees to confirm their submissions, just turn on electronic signatures. You can also embed the form on your internal scheduling portal, making it easily accessible to everyone on the team.

The form responses are stored safely and can be viewed anytime or exported as PDFs for manager reference. This helps reduce scheduling errors, missed shifts, and unnecessary emails.

Plus, by collecting availability digitally, you save time and improve transparency. Employees feel heard, and managers get the clarity they need to build efficient shift plans.

Start using this free form template and take the guesswork out of scheduling. It’s the easiest way to align team availability with business needs.

Frequently Asked Questions

Yes! Just add fields for each day and time slot preferences.

Absolutely. Use conditional logic to show different fields based on job titles or departments.

Yes, enable e-signatures to confirm their submitted availability.

You can export all submissions as PDFs for easy reference and documentation.

Yes, use the embed feature to make the form part of your internal tools.

Looking for more templates?

Simplify your form creation process with our range of professionally designed form templates. Choose from a variety of styles and designs, including contact forms, surveys, job applications, and more - all available now for free!

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