Employee Termination Form

Ending an employee’s journey—whether voluntary or involuntary—requires clear documentation. Our Employee Termination Form helps you handle this sensitive process with professionalism and structure. It captures important details like termination date, reason, final pay status, company asset return, and employee acknowledgment.

With Formester, you can fully customize the form using our drag-and-drop builder. Add e-signatures, file uploads, and apply conditional logic based on voluntary vs involuntary exits.

The form can be embedded into your internal HR portal or shared directly via secure link. Once submitted, responses are safely stored and can be exported as PDFs for your records.

Create a smoother offboarding experience, protect your company, and stay compliant—all with one powerful free form template.

About this template

When it’s time for an employee to leave your organization, proper documentation is key—for legal compliance, internal records, and peace of mind. The Employee Termination Form helps your HR team manage this process smoothly while ensuring every step is handled with care and accuracy.

This form covers everything from the employee’s name and ID to the reason for termination, the final working date, and acknowledgment of company property returned. You can also add space for final feedback or exit notes.

Using Formester’s easy Form Builder, you can customize the template to match your offboarding policies. Need an employee to sign off on their termination terms? No problem—just enable electronic signatures. Want to allow managers to upload documents or final reviews? Use the file upload field.

You can also apply conditional logic to show different fields based on whether the exit is voluntary or involuntary. This keeps the form clean and relevant for each situation. For example, you may want different feedback questions or approval flows for layoffs vs resignations.

All submissions are stored securely in your Formester dashboard and can be exported as PDFs for HR records or legal use. With our embed feature, you can integrate the form into your internal HR system for quick and easy access.

Using a digital form also removes the hassle of paperwork, speeds up communication, and ensures a consistent process for all terminations. Start using this free termination form template today and streamline your employee offboarding process.

Frequently Asked Questions

Yes! Use conditional logic to tailor the form based on the type of exit.

Definitely. Use the electronic signature field to confirm acknowledgment.

Yes. Enable file uploads to collect resignation letters, final reports, or reviews.

All submissions are securely stored and only accessible to authorized users in your account.

Yes. Use the PDF export feature for easy saving and sharing.

Looking for more templates?

Simplify your form creation process with our range of professionally designed form templates. Choose from a variety of styles and designs, including contact forms, surveys, job applications, and more - all available now for free!

  • Recommend
  • All Industries
  • Apparel Forms
  • Art Forms
  • Automobile Forms
  • Banking And Finance Forms
  • Beauty And Wellness Forms
  • Educational Services Forms
  • Entertainment Forms
  • Environment Conservation Forms
  • Food And Beverage Forms
  • Healthcare Forms
  • Hospitality Forms
  • Information Technology Forms
  • Logistics And Supply Chain Forms
  • Marketing And Advertising Forms
  • Publishing Forms
  • Real Estate Forms
  • Travel Forms
  • Ux Design Forms
  • Academic / Educational Forms
  • Analysis And Assessment Forms
  • Application Forms
  • Athlete Forms
  • Audit Forms
  • Authorization Forms
  • Booking Forms
  • Branding And Marketing Forms
  • Communication Forms
  • Compliance Forms
  • Consultation Forms
  • Contact Forms
  • Customer Complaint Forms
  • Data Collection Forms
  • Deposit Forms
  • Donation Forms
  • Employee Management Forms
  • Entertainment And Recreation Forms
  • Evaluation Forms
  • Event Management Forms
  • Feedback Forms
  • Financial Transactions Forms
  • Health Forms
  • Human Resource Forms
  • Inspection Forms
  • Intake Forms
  • Interview Forms
  • Job Application Forms
  • Lead Generation Forms
  • Medical Forms
  • Order Forms
  • Organization Forms
  • Payment Forms
  • Petition Forms
  • Questionnaire
  • Quizzes
  • Recruitment Forms
  • Referral Forms
  • Registration Forms
  • Rental Forms
  • Request Forms
  • Rsvp Forms
  • Safety Forms
  • Sign Up Forms
  • Sign Up Sheets
  • Social Cause Forms
  • Sponsorship Forms
  • Supply Chain And Logistics
  • Surveys
  • Training Forms
  • Volunteer Work Forms
  • Automotive
  • Beauty
  • Communication
  • Consulting
  • Customer Service
  • Education
  • Entertainment
  • Environmental
  • Events
  • Finance
  • Health Services
  • Human Resources (Hr)
  • Information Technology (It)
  • Marketing
  • Non Profit
  • Product Development
  • Real Estate
  • Research
  • Safety
  • Security
  • Services
  • Shopify
  • Supply Chain
  • Ux
No Templates