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Membership Application Form

A membership application form that captures member profile, tier selection, payment, and signed terms, exported as a PDF.

Applications

About this template

This membership application form runs on Formester's drag-and-drop form builder, so you can adapt the tiers, payment cycles, and member fields to your club, gym, association, or co-working space without writing code. Captures every detail you need to enroll a new member: profile, tier selection, payment, emergency contact, and signed agreement.

Members fill the form on any device, choose their tier, pay with Stripe or PayPal, and sign with e-signature. The PDF lands in your member archive, and the recurring subscription kicks off in your payment processor the same moment.

Use conditional logic to reveal family-tier fields when the family plan is selected, surface guest privileges and reciprocity for premium tiers, or skip employer-paid corporate fields for individual memberships. Send each member a welcome email with Autoresponder Email so they know the application is approved and their access is live.

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How to use this membership application

Seven steps to a working member onboarding flow. Most teams finish in under 20 minutes.

Open the template

Click Use Template. Tier dropdown, payment fields, and signature flow load into the Formester builder.

Brand the form

Drop in your club, gym, or association logo, brand colors, and welcome copy.

Configure tiers

Edit the tier dropdown: individual, family, corporate, student, senior. Each tier reveals its own price and benefits.

Wire payment

Connect Stripe or PayPal to take payment in the form. Recurring subscriptions kick off the same moment the application submits.

Apply conditional logic

Use conditional logic to reveal family-tier fields (additional members), guest privileges for premium tiers, and corporate billing for employer-paid memberships.

Capture signed agreement

E-signature on the membership terms, code of conduct, and any liability waiver.

Welcome the member

Turn on Autoresponder Email so the member receives a welcome email with onboarding details the moment the application submits.

When to use this membership application

Six membership scenarios this template handles out of the box.

Gym and fitness studio

New gym members sign up with tier, payment, emergency contact, and liability waiver in one flow. Recurring subscription kicks off in Stripe the same moment.

Club and association

Members join a Rotary, Lions, or alumni club. Form captures interests, committee preferences, and signed code of conduct on top of the standard profile.

Co-working space

Members sign up for hot desk, dedicated desk, or office. Conditional logic reveals office number, parking pass, and 24/7 access for premium tiers.

Professional association

Members join a CPA, bar, or chamber. Form captures credentials, license number, and CE preferences alongside dues.

Country club or recreation club

Members join with family-tier reveal, guest privileges, and dining reciprocity. Initiation fee plus monthly dues both captured in the same flow.

Alumni network

Graduates join the alumni network at any time. Form captures graduation year, current employer, and chapter affiliation; dues are optional or annual.

Fields included in this template

Every detail a complete member profile needs. Drop the ones not applicable; the rest work on the free tier.

  • Full name Short text

    Member legal name.

  • Date of birth Date picker

    For age verification and tier eligibility (senior, student).

  • Contact Email + phone

    For member communications and renewal reminders.

  • Mailing address Full address

    For member card delivery and tax records.

  • Membership tier Dropdown

    Individual, family, corporate, student, senior. Triggers conditional logic per tier.

  • Family members Repeatable line

    Conditional reveal on family tier. Name, relationship, date of birth for each.

  • Corporate billing Conditional section

    Shown when employer-paid is selected. Company name, billing contact, PO number.

  • Emergency contact Name + relationship + phone

    For gym, sports, and high-activity clubs.

  • Interests and preferences Multi-select

    Committee, sport, or activity interests for member matching.

  • Payment method Stripe or PayPal

    Recurring subscription kicks off the same moment the application submits.

  • Photo for member card File upload, optional

    Selfie or headshot for the member ID.

  • Code of conduct and waiver Checkbox + e-signature

    Acceptance of membership terms, code of conduct, and any liability waiver.

  • Member signature E-signature + date

    Final authorization.

Questions we get a lot

Membership coordinator and member questions about tiers, payment, and renewal.

Can members pay during the application?
Yes. Connect Stripe or PayPal and the application becomes a checkout flow. Recurring subscription kicks off in your payment processor the same moment the form submits.
Can I have different tiers with different prices?
Yes. Edit the tier dropdown to list your tiers; each reveals its own price field via conditional logic. Family, corporate, student, and senior tiers all switch automatically per selection.
Can family-tier members add their family on the same form?
Yes. Use conditional logic to reveal a repeatable family-members section when family tier is selected. Captures each member's name and date of birth.
Can I welcome the member automatically?
Yes. Turn on Autoresponder Email so the new member receives a welcome email with onboarding details the moment the application submits.
Where are member records stored?
Every submission saves to your dashboard with a PDF copy. Filter by member name, tier, or signup date, and export the archive as CSV for your CRM or member management system.
Can I handle annual renewals?
Yes. Pre-fill returning members from Google Sheets so they only confirm what changed and re-sign the latest terms.