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Professional Paystub Generator

A paystub form that auto-calculates gross pay, deductions and net pay, then exports a PDF stub for each pay period.

Payroll

About this template

This paystub template runs on Formester's drag-and-drop form builder, so you can adjust deduction categories, add bonus or commission lines, or include benefit contributions without touching code. Produce a clean, structured stub for every pay period in seconds.

Built-in calculations handle gross pay, federal and state withholdings, FICA, Medicare, voluntary deductions, and net pay automatically. Each submission generates a PDF stub branded to your business and stored in your Formester dashboard for easy retrieval. Employees and contractors get a copy of their stub the moment you submit.

Use conditional logic to switch deduction sections based on employment type (W-2 vs 1099), show year-to-date totals only on the first stub of the year, or reveal voluntary deduction fields when the employee elects benefits. Send each stub via Autoresponder Email, and pre-fill recurring employee details from Google Sheets so payroll runs in minutes.

Need a different layout for contractors, restaurant tip reporting, or commission-heavy sales staff? Generate a variant with the AI form generator in minutes.

Questions we get a lot

Operator and bookkeeper questions about calculations, deductions, contractor stubs, and delivery.

Does the template handle federal and state tax deductions?
Yes. Plug in your withholding amounts or percentages and the form totals everything to net pay automatically.
Can I issue paystubs to contractors?
Yes. Use conditional logic to hide W-2 deductions and switch to a 1099 layout when contractor is selected as employee type.
Can employees receive their stub automatically?
Yes. Turn on Autoresponder Email to deliver the PDF stub the moment you submit.
Does the template support year-to-date totals?
Yes. Pre-fill YTD values from Google Sheets so each new stub adds to the running totals automatically.
Can I customize the layout for my business type?
Yes. Reorder fields, add new categories, or remove sections you don't need. Branded headers, currency, and footer notes are all editable.
Where are old stubs stored?
Every submission is saved to your Formester dashboard. Filter by employee, pay period, or year, and export the archive as CSV for tax filings.

How to use this paystub template

Seven steps to a working paystub workflow. Most small business owners finish in under 15 minutes.

Open the template

Click Use Template. Deduction rules, calculation logic, and PDF layout load into the Formester builder ready to edit.

Brand the stub

Drop your company logo, address, and EIN in the header so each stub looks official and audit-ready.

Configure pay schedule

Weekly, bi-weekly, semi-monthly, or monthly. The PDF labels the pay period accordingly.

Pre-fill employee records

Pre-fill from Google Sheets so employee name, role, hourly rate, and tax setup load automatically for each pay run.

Apply deduction logic

Use conditional logic to switch between W-2 deductions and 1099 contractor totals based on employee type.

Turn on autoresponder

Enable Autoresponder Email so the PDF stub lands in the employee inbox the moment you submit.

Run payroll

Submit one form per employee, per pay period. The dashboard becomes your searchable payroll archive.

When to use this paystub template

Six small-business and freelance payroll scenarios where this template fits without payroll software.

Small business weekly payroll

Run one form per employee, per pay period. Hours go in, gross and net total automatically, and the PDF stub lands in the employee inbox before they ask where it is.

Bookkeeper serving multiple clients

One Formester account, multiple client brands. Switch the company header per client, pre-fill the employee list from each client's Sheet, issue stubs across portfolios in one sitting.

1099 contractor proof-of-income

Contractors need a stub for rental applications and lender review. The form drops the W-2 fields, keeps gross plus net, and produces a clean PDF the contractor downloads themselves.

Restaurant and retail with tips

Hourly base, overtime, tips, and meal deductions all on one stub. The form handles weekly or bi-weekly cycles; managers send stubs the moment the period closes.

Commission-based sales teams

Base pay plus commission tiers and accelerators. Reps see exactly how the number broke down; managers have a record of every payout for quarter-end reconciliation.

Year-end final stub with YTD

Last stub of the year carries the full year-to-date totals. The form pulls YTD from the prior twelve submissions and prints a stub that doubles as a W-2 preview for employees.

Fields included in this template

Every employer detail, employee detail, and pay-period line already wired in the template.

  • Employer name and EIN Short text

    Appears at the top of the stub.

  • Employer address Full address

    Required for tax records.

  • Employee name and ID Short text

    Identifies the recipient.

  • Employee address Full address

    Required for W-2 generation.

  • Pay period Date range

    Start and end dates covered by the stub.

  • Pay date Date picker

    Date the employee was paid.

  • Hours worked and rate Number + currency

    Regular and overtime hours, separately.

  • Gross pay Auto-calculated

    Hours times rate plus any bonus or commission.

  • Federal withholding Currency

    Federal income tax withheld.

  • State withholding Currency

    State income tax withheld.

  • FICA and Medicare Currency

    Social Security and Medicare withholdings.

  • Other deductions Repeatable line

    Health insurance, retirement, garnishments.

  • Net pay Auto-calculated

    Take-home amount.

  • Year-to-date totals Auto-calculated

    Running gross, deductions, and net for the year.

Questions we get a lot

Operator and bookkeeper questions about calculations, deductions, contractor stubs, and delivery.

Does the template handle federal and state tax deductions?
Yes. Plug in your withholding amounts or percentages and the form totals everything to net pay automatically.
Can I issue paystubs to contractors?
Yes. Use conditional logic to hide W-2 deductions and switch to a 1099 layout when contractor is selected as employee type.
Can employees receive their stub automatically?
Yes. Turn on Autoresponder Email to deliver the PDF stub the moment you submit.
Does the template support year-to-date totals?
Yes. Pre-fill YTD values from Google Sheets so each new stub adds to the running totals automatically.
Can I customize the layout for my business type?
Yes. Reorder fields, add new categories, or remove sections you don't need. Branded headers, currency, and footer notes are all editable.
Where are old stubs stored?
Every submission is saved to your Formester dashboard. Filter by employee, pay period, or year, and export the archive as CSV for tax filings.