User Acceptance Testing Template

This User Acceptance Testing template helps product teams, QA specialists, and stakeholders run clear and organized tests before releasing any software update or feature.

It walks users through predefined scenarios, captures feedback, and tracks approval so you can launch with confidence.

How it works

You list each feature or workflow and describe the steps a tester must follow. Testers mark each step as pass or fail and add comments if they encounter issues.

At the end they give overall approval or request changes.

Why it is better than ad hoc testing

Without a plan testers may miss key flows or record feedback in chaos. This template gives structure so every scenario is checked. It makes testing faster and feedback easier to review.

What it includes

• Test case name and description

• Detailed steps for each scenario

• Expected results field

• Actual results field

• Pass fail checkboxes

• Space for comments and screenshots

• Final approval section

Customization options

You can add or remove test cases, change fields, or include extra details like user roles and environment.

• Rename sections to match your process

• Add fields for priority or severity

• Include links to product specs or designs

• Adjust layout for mobile or desktop testers

Real world use cases

• Software companies preparing new releases

• Agencies handing off work to clients

• Internal IT teams rolling out tools to employees

• Product managers validating feature work

• Freelancers sharing test plans with customers

Using this template helps you gather clear feedback, improve quality, and reduce costly fixes after launch.

Key Benefits

• Keeps user tests organized and consistent

• Ensures every feature is reviewed

• Saves time by following predefined steps

• Captures clear feedback and approval

• Works for teams of any size