Top 10 Appointment Scheduling Software & Tools

Appointment scheduling software has become a vital tool for businesses to streamline bookings, manage calendars, and improve customer experience.

Here's a roundup of the 10 best appointment scheduling software and tools that can help you manage your appointments efficiently.

Why Appointment Scheduling matters?

Effective appointment scheduling is crucial for businesses because it directly impacts both operational efficiency and customer satisfaction.

When appointments are managed well, it reduces no-shows, minimizes scheduling conflicts, and ensures that your time is used effectively.

Automated scheduling tools allow businesses to offer 24/7 booking, making it easier for customers to schedule services at their convenience.

This not only enhances the customer experience but also frees up valuable time for your team to focus on delivering quality service, rather than juggling calendars.

Moreover, many scheduling tools integrate with payment systems and customer management platforms, streamlining the entire booking process and ensuring that all aspects of your business are aligned.

How to Create Appointment Booking Forms?

Creating an appointment booking form is easy with Formester. Whether you’re managing a small business, running a healthcare practice, or organizing events, Formester allows you to create and publish a custom booking form in mere minutes. Here’s how you can do it:

1. Sign in to Formester

2. Create your appointment form

3. Add the scheduler field

4. Sync with calendly event

5. Publish your form

1. Calendly

Best for: Small businesses and solo entrepreneurs

Features:

• Simple, user-friendly interface

• Integrates with Google Calendar, Outlook, and other popular calendars

• Automated reminders and follow-ups

• Group event scheduling

Why it stands out: Calendly is renowned for its ease of use and flexibility, making it perfect for businesses looking for a straightforward solution.

2. Acuity Scheduling

Best for: Service-based businesses

Features:

• Customizable booking pages

• Payment processing through PayPal, Stripe, and Square

• Automated reminders and notifications

• Integration with Zoom for virtual meetings

Why it stands out: Acuity Scheduling offers robust features for service businesses, including payment processing and customizable booking pages.

3. SimplyBook.me

**Best for:**Businesses of all sizes

Features:

• Customizable booking website

• Integration with various payment gateways

• Marketing tools like promotions and gift cards

• Comprehensive reporting and analytics

Why it stands out: SimplyBook.me provides a full-featured booking solution with advanced marketing and customization options.

4. Doodle

Best for: Team meetings and group scheduling

Features:

• Easy group polling for finding the best meeting time

• Integration with popular calendars

• No account required for participants

• Customizable meeting links

Why it stands out: Doodle is the go-to tool for simplifying group scheduling and finding the best time for meetings.

5. Setmore

Best for: Startups and small businesses

Features:

• Free version with essential features

• Integrates with Zoom, Teleport, and other video tools

• Payment processing through Square and Stripe

• Custom booking pages and widgets

**Why it stands out:**Setmore offers a great balance of features at an affordable price, making it ideal for startups.

6. Booksy

Best for: Beauty and wellness industry

Features:

• Mobile-first design with an easy-to-use app

• Integrated marketing tools like SMS campaigns

• Customer management and reviews

• Integrated payments and deposits

Why it stands out: Booksy is tailored to the beauty and wellness industry, offering features that meet the specific needs of salons and spas.

7. 10to8

Best for: Healthcare and professional services

Features:

• HIPAA-compliant for medical appointments

• Customizable booking pages

• Automated SMS and email reminders

• Two-way calendar sync with Google, Outlook, and more

Why it stands out: 10to8 provides a secure, compliant solution for industries that require extra care with customer data.

8. Appointy

Best for: Growing businesses

Features:

• Social media integrations for booking through Facebook and Instagram

• Tiered pricing with scalable features

• Automated reminders and notifications

• Payment processing through PayPal and Stripe

Why it stands out: Appointy offers a scalable solution that grows with your business, with social media booking capabilities.

9. Square Appointments

Best for: Small businesses and solo practitioners

Features:

• Integrated with Square’s payment processing

• Customizable booking pages

• Automated reminders and no-show protection

• Free plan for individuals

Why it stands out: Square Appointments seamlessly integrates with Square's other tools, offering a complete solution for solo practitioners and small businesses.

10. HoneyBook

Best for: Creative professionals and freelancers

Features:

• All-in-one client management tool with scheduling

• Integrated invoicing and contract management

• Customizable workflows and automations

• Calendar sync with Google, iCal, and more

Why it stands out: HoneyBook goes beyond appointment scheduling, offering a complete client management solution for creatives.

Summary:

Choosing the right appointment scheduling software depends on your business needs, budget, and industry. Whether you're a solo entrepreneur or managing a growing team, the tools on this list offer a variety of features to help you streamline your appointment scheduling process and improve customer satisfaction.

Use Formester’s to create your first Appointment form today and start scaling your business. Formester can easily integrate with Calendly where you can collect and manage your appointments effortlessly.