5 Must have AI tools form event planning

Event planning is a long journey. You handle event registration, ticket sales, social media updates, email campaigns, attendee engagement, and the full event experience.

You also handle event data, project management tasks, and many small steps that require time. When you try to manage everything on your own, you feel stressed and rushed.

This is where AI powered tools change everything. These tools for event planners make your work faster and lighter. You create event pages in minutes.

You guide guests through a smooth registration process. You improve the attendee experience for both virtual events and in person events. You also understand what happens during and after the event in real time.

This guide shows you the best AI tools for event management. Each tool focuses on one stage of the event cycle so you stay organized from start to post event analysis.

1. AI Tool for Managing Registrations - Formester

Before the event even begins, you need a smooth way to collect signups so you can start strong and welcome every attendee without stress.

Formester is an event registration software that makes event registration easy. Most tools feel slow or confusing.

It keeps everything simple. You type what you want and the ai powered builder creates the full form for you. You can create event forms for workshops, meetups, training sessions, or large conferences in seconds.

You can add images or videos to give guests a clear view of your event. You can change every detail so the form matches your brand. This helps you create a strong first impression before the event even begins.

Guests complete the registration process fast. You collect clean event data inside one dashboard. You can export entries, connect tools, or send email campaigns to all registrants. It fits well with person events and virtual events.

It gives you a smooth start and saves you hours of manual work.

Pricing: Free plan available upto 10 forms and 100 submissions per month, paid plan starts at 13$/mo.

2. AI Tool for Content Creation and Marketing - Jasper

Every event planner needs strong marketing content. You share updates on social media.

You send email campaigns. You write speaker posts, countdown messages, and landing pages. Jasper handles this for you.

You tell Jasper what your event is about. Jasper writes clear content you can use anywhere. It helps you talk to your audience in simple language. It helps you stay active without spending your full day writing.

You keep your event present in the minds of your guests. You also build stronger attendee engagement because your message stays consistent.

Jasper is helpful for teams that host many events or need a steady flow of content every week.

Pricing: Plans for individuals and teams.

3. AI Tool for Workflow Automation - Zapier

Many parts of event planning repeat again and again. You move data between tools. You track ticket sales.

You send confirmations. You update lists. You manage project management tasks. Zapier does all of this for you.

Zapier connects your tools and builds simple flows that run on their own. You can send a welcome email every time someone registers.

You can add contacts to your CRM. You can track event data across tools in real time. You can keep your team updated without writing separate messages.

This removes stress from your schedule. Your event runs in a smooth line without missed steps. Zapier works with thousands of apps and fits well with tools like Formester.

Pricing: Based on the number of tasks you want to run.

4. AI Tool for Networking - Brella

Networking is a major part of the event experience. People join events to build relationships.

Brella helps them find the right people to talk to. It studies each guest’s goals and interests. Then it matches them with people they will enjoy meeting.

Guests can set up meetings, chat, or join group sessions before the event begins. This lifts the quality of your event because guests walk in with a plan. They feel confident and ready.

Brella also gives you clear event data that shows who connected, who joined sessions, and what attendees enjoyed. This helps you design stronger sessions for future events.

Pricing: Based on event size and features.

5. AI Tool for Post Event Analytics - Explori

After the event ends, you need to study what happened. You need to know what went right and what needs improvement. Explori reads all feedback, scores, and interactions. It turns your post event data into simple reports.

You can see which sessions were strong. You can see which speakers made an impact.

You can see where guests lost interest. This helps you plan better events with clear direction. You share reports with your team so everyone understands the results.

Explori works well for any event size and helps you grow each event with smarter decisions.

Pricing: Custom based on your needs.

Final Thoughts

Event planners deal with many steps from start to finish. With the right ai tools for event management, you remove stress and gain more control.

You improve the attendee experience. You stay active on social media with less effort. You run smoother workflows. You plan better sessions for both virtual events and person events.

When you combine these tools, you build events that feel smooth, organized, and ready for success.