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Video Submission Form

A video submission form is the online form that collects video entries (file uploads or hosted links) plus participant details for film festivals, video contests, talent agencies, casting calls, content creator campaigns, and school assignment uploads. One link, one inbox, one place to review every entry. This template captures the submitter's name, contact, video title, the video file (or a link to a hosted version), description, and a rights consent checkbox the organizer can use as the legal record. File uploads run through Formester's file upload field. Add an e-signature via electronic signature when the campaign needs a stronger rights record. Whether you are running a short-film contest, sourcing a casting reel, gathering customer video testimonials, or accepting class assignment recordings, this template is the submission inbox.

Communication

About this template

A video submission form is an online form that captures a participant's video (uploaded as a file or linked from a host like YouTube or Vimeo) alongside their name, contact, video title, and description. Organizers use it to run film festivals, contests, talent submissions, casting calls, UGC campaigns, customer testimonials, and school assignment intakes without the email-attachment chaos that wrecks most submission projects.

This template ships with the standard participant fields plus a rights consent checkbox the organizer can use as the legal record. Build it without code in the form builder, or generate a custom version from a prompt in the AI form generator. File uploads route through the file upload field; for higher-value submissions, add an e-signature on the rights clause so the consent record is signed, dated, and stored alongside the entry.

How to customize this template

From "Use Template" click to a live, branded submission inbox in under 10 minutes.

Open the template in the editor

Click Use template. The form loads in the Formester editor with every field above already in place.

Swap the brand and hero copy

Replace the placeholder title and intro with your campaign name, deadline, category list, and any rules participants need to see before they upload.

Tune the upload field

Set the max file size (default 100 MB on Free; up to 5 GB on paid plans), pick the allowed formats (MP4, MOV, AVI, WMV), and add the optional hosted-link field for large files.

Edit the rights consent clause

Replace the generic checkbox label with your campaign's specific language. For higher-value campaigns, add an e-signature field so the consent is signed and dated.

Publish and share

Embed the form on your campaign page, share the standalone link, or send it through email and social. Submissions land in the Formester dashboard ready to review, score, and shortlist.

When to use a video submission form

Six common campaigns this template handles out of the box. Swap a field or two and it fits everything from a short-film festival to a single classroom assignment.

Film festivals and short-film contests

With a deadline, a category list, and a rights clause for the screening. The consent record is what the organizer relies on at screening time.

Video contests and UGC campaigns

Brands collecting creator submissions tied to a hashtag or theme. One inbox, one rights record, one place to shortlist the winners.

Talent agencies and casting calls

Collect auditions, monologues, dance reels, or commercial reads. Filter by role, region, or union status from the submission dashboard.

Content creators and influencer programs

Sourcing user-submitted clips for a montage, reaction series, or feature. Hosted-link field handles files larger than the upload limit.

Customer testimonial collection

For product pages, sales decks, ads, and case studies. The rights consent doubles as the usage release before the clip ever lands in a campaign.

School and university assignments

Students upload presentations, performances, or lab demos into one inbox. Filter by class section so each instructor only sees their own roster.

Fields included in this template

Every field in the template, what it captures, and why it earns its place. Drop any you do not need; the rest work on the free tier.

  • Full name Short text

    The submitter's name, used in the entry record and in any reply or notification.

  • Contact Email + Phone

    Primary contact for follow-up, shortlist notification, or rights questions.

  • Video title Short text

    The title the submitter assigns to the entry, used for labeling and judging.

  • Video upload File upload

    The video file itself, accepted as MP4, MOV, AVI, or WMV. Optional hosted-link field for files larger than the upload limit.

  • Description Long text

    Context on the video: pitch, synopsis, talent bio, or campaign tag.

  • Rights consent Checkbox + optional e-signature

    The submitter confirms they own the footage and grant the organizer permission to use it under the campaign terms.

Video submission form FAQs

Organizer questions about file size limits, accepted formats, rights consent, hosting, mobile submissions, and review workflow.

What is a video submission form?
A video submission form is an online form that collects video entries (uploaded files or hosted links) plus the submitter's name, contact, video title, and description. Organizers use it for film festivals, video contests, casting calls, UGC campaigns, customer testimonials, and school assignment uploads.
What is the file size limit for video uploads?
Default upload limit is 100 MB on the Free plan, scaling up to 5 GB on paid plans. For files larger than the plan limit, include an optional "Hosted link" field on the form so participants can paste a YouTube, Vimeo, Dropbox, or Google Drive URL instead of uploading the raw file.
What video formats does the form accept?
The file upload field accepts MP4, MOV, AVI, WMV, MKV, and WebM. Restrict accepted formats on the field config so the form rejects mismatched files at upload time rather than after submission. MP4 is the safest default for cross-device playback.
How do I handle copyright and usage rights?
Add a rights consent checkbox (and optional e-signature) where the submitter confirms they own or have cleared the footage and grant the organizer permission to use it under the campaign terms. Spell out the specific use, duration, territory, and whether the consent is revocable. For festivals and contests, the consent clause is the legal record the organizer relies on at screening time.
Where are uploaded videos hosted?
Uploaded files are stored on Formester's secure storage and surfaced in the submission dashboard with a per-entry preview and a download link. For very large files, organizers typically ask participants to host on YouTube, Vimeo, or Drive and submit the link via a URL field instead of uploading the raw file.
Can participants submit a video link instead of uploading a file?
Yes. Add a "Hosted video link" URL field to the form. Participants who have files larger than the upload limit (festival cuts, high-bitrate masters, multi-camera reels) can paste a YouTube, Vimeo, Dropbox, or Google Drive link. Set the field to required or optional based on whether you want every entry to upload directly.
Can submissions be captured on mobile?
Yes. The form renders responsively, the file upload supports mobile camera capture, and participants can record and submit from a phone in a single session. Useful for talent submissions, on-location UGC, and event recordings.
How do organizers review and shortlist entries?
All submissions land in the Formester dashboard with per-entry previews, downloadable files, and the submitter's metadata. Filter by date, tag, or campaign category. Export entries to CSV for offline judging panels. Use conditional logic at submission time to route entries into category buckets (short film, music video, testimonial, etc.) so the review queue stays clean.

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